Executive Assistant/Office Manager
pod
Administration, Operations
Posted on Feb 3, 2025
📝
Executive Assistant/Office Manager
Job Title: EA and Office Manager
Location: In office at our Athens, Greece HQ
About Us: We are an ambitious, early-stage Web3 startup building a revolutionary new layer-1 protocol designed to bring web2-like experience to Web3 systems. Our team is creating a chainless, blockless, leaderless protocol that challenges the common notion of consensus. Read more about pod here. We are backed by a16z crypto, 1kx and BBF.
If you’re passionate about the cutting-edge of Web3 and eager to shape the future of Web3 — or if you’re not sure what Web3 is but eager to learn more — we’d love for you to join us.
About the Role
In this role, you will provide comprehensive support to our senior executives as well as ensure the smooth operation of our office.
Your tasks:
Executive Support:
Provide direct support to senior-level executives and offer ad-hoc assistance to team members as required.
Manage day-to-day calendars for senior management, scheduling appointments and meetings across multiple time zones.
Coordinate all aspects of executive-level meetings, receptions, and conferences.
Prepare and review materials and correspondence for meetings, town halls, and offsite events.
Assist in the creation and modification of presentations, spreadsheets, and various documents.
Coordinate travel arrangements and logistics for executives.
Complete and submit expense reports for executives, ensuring accuracy and timeliness.
Handle confidential information with discretion and professionalism.
Assist with ad-hoc tasks and projects as needed.
Office Management:
Oversee daily office operations to maintain a productive and efficient work environment.
Ensure the appearance and functionality of common areas, manage correspondence, and organize digital filing systems.
Oversee office supplies and equipment, coordinating with vendors as necessary.
Organize and facilitate company events, meetings, and conferences.
Implement and maintain office policies and procedures.
Greet visitors and ensure a welcoming atmosphere in the office.
We think you’ll find this work really exciting if you:
Have experience supporting senior-level executives.
Can deftly manage complex calendars, schedule meetings across multiple time zones, and coordinating international travel arrangements.
Are skilled at overseeing office operations, including managing supplies, coordinating with vendors, and ensuring a productive work environment.
Enjoy planning and executing events and gatherings.
Are comfortable drafting professional communications and acting as a gatekeeper for executives.
Thrive in a start-up environment where no job is too big or too small for anyone.
Required Skills:
Bachelor’s degree or equivalent experience
Excellent organizational and time-management skills
Fluency in spoken and written English and Greek
Strong written and verbal communication abilities
Proficient in Google Workspace and Notion
Ability to multitask and prioritize effectively
High level of discretion and confidentiality
Strong problem-solving skills with meticulous attention to detail
An excellent sense of humor
Bonus points if you:
Have knowledge and understanding of crypto and blockchain technologies and protocols
Have a background in growth marketing for startups or creating recurring content for awesome brands
Are active on X and Discord
What We Offer:
Competitive salary
Friendly work culture
The opportunity to shape the future of breakthrough technologies in crypto
Opportunities to travel and represent our project at major Web3 conferences and events
How to Apply:
You can apply here https://podnetwork.typeform.com/to/UMpm6Z1u
Join us in pushing the limits of blockchain technology—let’s build the future together.